Feature Listing

Through Version 364 

Item Creation and Management

  • Unlimited Levels (Department/Sub Department/Category/Sub Category)
  • Item Creation during any PO, receipt, invoice or other system function
  • Automatic SKU Numbering
  • Each item can be attached to multiple stores, warehouses, and storerooms
  • Item List-14 views (classic, purchasing related, activity, SLU & UPC, etc.)
  • Search for items by store, vendor, SKU, level, full or partial description
  • Matrix items-10 dimensions attributes – Drop Down List per item
  • Kit Items and Weighted Items
  • Matrix Editor
  • Recipes for F&B (deduct ingredient items based on POS item)
  • Evergreen Flag-Items that don’t age and can be filtered in numerous reports.
  • Cost value has 8 decimals (10.12345678), On-Hand has 6 (1.123456)
  • Four Item Descriptions – Long, Short, POS 1, and POS 2.
  • Price calculations by Markup or Profit Margin, and Scheduled Price Changes
  • Shipping-can be added into the Cost of each Item
  • On-hand, On-order, reorder point, and reorder quantity set per item by location
  • Pictures for each Item
  • Aliases (supports unlimited UPC and other alternate lookup codes per item)
  • Average Weighted cost, LIFO, and FIFO
  • Parent/Child Item Management (ex. case/12 pack/can)
  • No Counts Items for services, push into POS
  • Interactive view allows editing of multiple items on same screen
  • Inactivate items without deleting history
  • Import ability for new items or mass changes
  • Auto-Transfers - Item sold in other stores have on-hand deducted from main store
  • Auto-Zero – Item on-hands automatically adjusted to zero for non-inventory items

Vendors and Manufacturers

  • Unlimited vendors and manufacturers
  • Assign separate vendor and manufacturer per item
  • Vendor code can be part of SKU number
  • Fields for account number, vendor tax id, website, terms, and notes
  • View and edit all items from a vendor
  • Multiple vendors Per item

Physical Inventories

  • Mobile App for Count Sheets
  • Supports numerous handheld devices
  • Physical count sheets can be grouped and sorted by location
  • Apply physical inventory count changes as of a date/time
  • List of items can be filtered to just show variances only between counts and on-hand
  • Historical reporting of any physical
  • Variance shown on screen and report
  • Add all items, items by vendor, by levels, or individual items for counts
  • Show item history on demand to determine variance
  • Batch items allow for counting of ingredients

Purchasing, Receiving, and Requests

  • Purchase Order – Requests can be converted to a PO or you can create new orders from scratch.  Orders can be created based on par levels, inventory on hand, sales, or item lists
  • PO Approvals- allows non-users of Yellow Dog Inventory to be involved in the PO Approval process through email notification and can include multi-tier approval requirements.
  • Requests – Store can submit requests for review and approval.  Requests can be created based on par levels, inventory on hand, sales, or item lists
  • PO Worksheets- generate multiple Purchase Orders for multiple stores simultaneously.
  • Receipts – Receive inventory with or without a PO
  • Invoices – Enter item costs and additional expenses (freight, embroidery, etc.)
  • Invoices – Security controlled uncommit up to 7 days
  • EDI Invoices – Electronically receive vendor invoices with items and current costs
  • Custom templates for all forms (requests, orders, receipts, invoices)
  • Automatic order numbering
  • Add new items on the fly
  • Print Labels when receiving items
  • Pre-allocate quantities on PO to auto-transfer to multiple stores on receipt
  • “Purchasing View” let’s you view product by par and re-order values and create the PO directly from that view
  • Purchase orders can be printed in the vendor’s defined currency with conversion

Transfers and Returns to Vendors

  • Transfer items from one store to another
  • Transfers can be automatic or require receipt and acceptance
  • Custom transfer templates
  • Automatic transfer numbering
  • Add new items on the fly during the transfer process
  • Return items to vendors
  • Custom template for returns
  • Automatic transfer numbering based on Store, Vendor, Incremental, and manual input
  • Record accounting reason for return
  • Reverse transfers to return items to originating location


  • Over 280 Standard reports
  • On-Hand Reports for any date/time
  • One-Click from report display to imbed report into new outlook email
  • Report can be saved for one click generation
  • Reports can be scheduled to be sent via email automatically
  • One-Click from within report to export data to new excel sheet or csv file
  • Report groups for sales, inventory, orders, etc.
  • Display or hide various columns per report
  • Easily sort and subtotal data
  • Graphs
  • Apply column filters to search for specific data

Labels and Forms

  • Customize any label size
  • Add any of the 43 data elements to the label or add your own text or pictures
  • Ability to print on demand or “queue” labels for batch printing
  • Supports both standard and roll printers
  • Starting position selection for partial full-page labels
  • Purchase orders, requests, receipts, invoice reconciliation, transfers, physical worksheets, receiving worksheets, return forms, and item lists can be 100% customized

Users, Security, and Help

  • Unlimited employees
  • Display of employee access rights
  • Set security by menu, primary functions, view/edit, option/required
  • Restrict employees to certain store(s)
  • Log report of all system changes by employee
  • Announcements from Yellow Dog Software

Stores, Warehouses, and Locations

  • Unlimited stores can be setup
  • Stores can be connected to the POS or exist as warehouses or storage locations
  • Square feet per store field provides for sales per square foot reporting

Importing Data

  • Built-in import provides for user controlled imports
  • Import any item information
  • Import vendor and Level Information


  • System uses local workstation settings to display date, time, and currency

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