Yellow Dog Inventory supports many different types of retail items and transaction flows. Over the next several pages we will detail these items and how they can help you manage your retail operations.
Standard Items Kits
Matrix Items Weighted Items
Parent/Child Items Linked Items
No Count Items F&B Items
All of your individual items can be found from the main item listing screen. This screen has multiple views to allow you to see various item properties. It also has filters for stores, vendors, levels, as well as wild card search to help you find any item you need.
An example of a standard, single item is show below. The red text indicates the required information such as description, level, vendor price, and retail. Please note, that with the security options, you could turn off certain fields, make some fields required, and make whole tabs or functions not accessible.
On the “Stores” tab, you can select which stores the item is available, change the retail price (which can be different across stores), your reorder point, par level, and a bin number. The item’s cost, on-hand, on-order, and in-transit values will be calculated automatically.
You can use the matrix ability for any item that you want to view by one or two dimensions – typically size and color. You create one profile for each matrix and then select the size and/or color options. You can track each of your Matrix Items by up to 10 dimensions.
Each matrix item is created just like a single item, but the management of all the matrix items can be performed in one place. You can easily override an item's properties such as increasing the cost on 2XL sizes.
We support parent/child relationships where you may buy an item in one size, but then inventory and sell it another size. The example below shows a candy item that is purchased by the “case”, but is only sold and inventoried by the “each”.
You can transfer or adjust the “case” item. Note how it auto reduces the proper “each” count.
Yellow Dog Inventory can handle numerous weighted or calculated quantity inventory situations. Below are the situations we typically come across.
Total Price Entry
Total price entry is a situation where you enter in a total price, but need inventory to be reduced correctly. An example might be a marina that enters a fuel purchase as $150. Yellow Dog Inventory can set that item to calculate the quantity to reduce by dividing the total item price ($150) by its retail price ($5) to then reduce inventory by 30 gallons.
Quantity Entered to POS
You may have a scale that you use to determine the quantity of the item for a sale. That may get the right total, but most POS systems still track the quantity sold as 1 (see the Potato Salad example below). Yellow Dog Inventory can divide that sale amount by the item’s retail to deduct the correct quantity of the item.
Deli Scale Bar Codes
We have integrated Yellow Dog Inventory with several deli scale systems. This allows Yellow Dog to be the system that will manage the price (and send it both to the scale and to the POS) as well as decrement the correct quantity from inventory (since the POS will typically only send a quantity of 1 and a total price). Please contact our sales team regarding scale and POS system integration details.
Linking POS Items to Reduce Inventory
You can also have inventory deductions occur anytime certain POS items or modifiers are sold.
No Count Items
You can create items that are “No Count” items. This is a great way to create and manage all of the items you might need including your services in Yellow Dog Inventory. It may also be used to handle other non-stock item like newspapers or magazines.
Yellow Dog Inventory also handles F&B items! You can setup each user to utilize different item views so that it looks one way for your F&B inventory users and another way for your retail users. Click here to learn more about our F&B inventory management capabilities.
Standard Feature Listing of Yellow Dog Inventory
Below are some of the standard item related features included with Yellow Dog Inventory.
Item Creation and Management
Unlimited Levels (Department/Sub Department/Category/Sub Category)
Item Creation during any PO, receipt, invoice or other system function
Automatic SKU Numbering
Each item can be attached to multiple stores, warehouses, and storerooms
Item List-14 views (classic, purchasing related, activity, SLU & UPC, etc.)
Search for items by store, vendor, SKU, level, full or partial description
Matrix items-10 dimensions attributes – Drop Down List per item
Kit Items and Weighted Items
Recipes for F&B (deduct ingredient items based on POS item)
Evergreen Flag-Items that don’t age and can be filtered in numerous reports.
Cost value has 8 decimals (10.12345678), On-Hand has 6 (1.123456)
Short Description (used for POS description) and Extended Description (labels and reports)
Price calculations by Markup or Profit Margin, and Scheduled Price Changes
Shipping-can be added into the Cost of each Item
On-hand, On-order, reorder point, and reorder quantity set per item by location
Pictures for each Item
Aliases (supports unlimited UPC and other alternate lookup codes per item)
Average Weighted cost, LIFO, and FIFO
Parent/Child Item Management (ex. case/12 pack/can)
Interactive view allows editing of multiple items on same screen
Inactivate items without deleting history
Import ability for new items or mass changes
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