Purchasing

Yellow Dog Inventory has a complete purchasing offering which includes requests, purchase orders, purchase order approvals, receipts, invoice, transfers, and returns to vendors.  

The flow of these purchasing documents can be related – meaning a request for product can be created which can then be turned into a PO or perhaps a transfer.  You can also start with just a receipt or an invoice (no PO required).

Below is an example of the Purchase Order entry screen.

Add From…..

We have designed Yellow Dog Inventory to allow you to perform your duties as efficiently as possible. In addition to adding existing items, you can also create new items on the fly as well as add from certain sources like items below their reorder/par, or items you scanned in the mobile apps, or specific lists and quantities.

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Arrival Log and Notification

You can also have the warehouse or receiving group mark Purchase Orders as Arrived. Our built in automated reporting can alert the buyers that their orders have arrived on a frequency of your choosing.

Add Custom Terms

With Yellow Dog Inventory, you can add any custom terms and conditions to any Purchase Order

Foreign Currency

Yellow Dog Inventory supports the ability to present your purchasing documents in the currency of each vendor.  We have an API which will download exchange rates each day to ensure your conversion is always up to date.

Purchase Order Approvals

Yellow Dog Inventory provides two methods of PO approval:

  1. Threshold

  2. Hierarchy

With Threshold, you simply set dollar amount ranges that require certain approvals.  With Hierarchy, the PO has to be approved by various “roles” with one or more tiers.  The Hierarchy approval process includes a web portal for review that users can access via an email link sent for each requested PO Approval.

Purchase Order Worksheets

The Purchase Order Worksheet is a tool used to generate multiple Purchase Orders for multiple stores simultaneously. This worksheet also simplifies matrix item ordering by displaying all matrix items in a grid similar to the matrix editor. Upon commitment of a Purchase Order worksheet, individual Purchase Orders will be created for each of the receiving stores as well as PO Approvals will be sent. 

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